Disruptive Ideas in Disability Housing: Challenging The Status Quo: Sponsor & Exhibitor Hub

Welcome to the Sponsor & Exhibitor Hub! 

We’re so excited to have you on board. This event wouldn’t be possible without you, so thank you for your support.

This Hub is your one-stop shop for all things sponsorship. The information on this page will help ensure that you’re up to date and fully prepared as we head towards event day.  It has all the information you need, including checklists, important dates, and FAQS, as well as links to important info from our amazing venue, the Melbourne Convention and Exhibition Centre.If you have any questions, please contact us at events@housinghub.org.au.

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Event at a Glance

  • Date: Tuesday, 6 October 2026
  • Venue: Melbourne Convention and Exhibition Centre (MCEC)
  • Address: 1 Convention Centre Place, South Wharf
  • Event hours: 10:00 - 18:00
  • Registration opens: 9:00
  • Exhibition open: 9:00 - 18:00
  • Networking: 17:00 - 18:00
  • Dress code: Business casual

Event Program

This isn’t a day of presentations telling us what we already know. The program has been designed to bring different perspectives together, challenge assumptions and create space for the conversations disability housing needs to have. You can see the full event program here.

NEW: Before You Arrive

We’ve now confirmed the details you’ll need to prepare for event day. Please read the information below and action anything that applies to your sponsorship or exhibition.

Exhibition Floor Plan

The Exhibition Floor Plan is now available below. Please review the floor plan and familiarise yourself with your allocated exhibition booth and the overall layout of the exhibition space.If you’ve got any questions, please contact us at events@housinghub.org.au.If your sponsorship package includes a flyer or promotional item in the attendee tote bag, please arrange delivery of the following quantities:
  • Printed flyers or brochures:
  • 300 copies
  • Promotional items:
  • 300 items
Please ensure your materials meet the specifications provided and are delivered to Housing Hub no later than Wednesday, 30 September.Further information is available in the Sponsor Materials for Attendee Tote Bags section below.

Bump-In & Bump-out

Bump-in is available from 7.30 am on Tuesday, 6 October ahead of the exhibition opening at 9:00 am. Please ensure your exhibition space is fully set up and ready by 9,00 am.Bump-out will commence from 6.00 pm once the event has officially closed. Please don’t begin packing down or removing items from your exhibition space before 6.00 pm.All exhibition materials, equipment and personal belongings must be removed from the venue by 8.00 pm.

MCEC Venue Induction

Anyone involved in bump-in or bump-out must complete the MCEC Venue Induction at least 72 hours before arriving onsite. You can access and complete the venue induction here.If you're attending during normal event hours 9.00 am - 6.00 pm and are not involved in bump-in or bump-out, you don't need to complete the induction.

Deliveries to MCEC

If you're arranging a delivery directly to the venue, please make sure someone from your team is onsite to receive it. MCEC cannot accept or sign for deliveries on your behalf.Please complete and securely attach the MCEC delivery label to every item being delivered to the loading dock.
Any deliveries to MCEC:
  • Can be accepted up to three (3) business days prior to the event
  • Must arrive Monday–Friday between 8.00 am and 4. 00 pm
  • Deliveries outside these times will not be accepted
  • Must be made via the MCEC Lower Ground Loading Dock.
MCEC Delivery AddressMelbourne Convention and Exhibition CentreLower Ground Loading DockEnter via Normanby RoadSOUTH WHARF   VIC   3006 Need Help?  MCEC Logistics Duty Phone:  +61 3 9235 8386Business Hours:  Monday–Friday, 6.00 am - 4.00 pmFurther information is available at MCEC Loading Docks & Deliveries Collections after the EventIf you're arranging collection of your exhibition materials, all goods must be collected by 12.00 pm on Wednesday, 7 October. Please use the MCEC pick-up label and instructions and securely attach them to all items being collected.
StorageIf you need to store boxes, stock, packaging or other materials onsite, please contact us in advance at events@housinghub.org.au as storage at MCEC is limited. Please do not leave boxes, bags, packaging or other materials in public areas or access paths during the event. Questions?Contact us at events@housinghub.org.au.

The Exhibition Space

The Exhibition will be located in the foyer outside the main conference room and will be a central part of the event.  Attendees will move through the space throughout the day, with morning tea, lunch, afternoon tea and networking all taking place in the Exhibition area.This means plenty of opportunities to connect with attendees, catch up with colleagues and make the most of your time at the event.

Included in Your Exhibition Booth

If your Sponsorship package includes an exhibition booth, you will receive the following:
  • One trestle table (H: 72 cm, L: 200 cm, W: 61 cm)
  • One standard power point
  • Two chairs
  • Black table linen
  • Registration for two exhibitor representatives with access to the Exhibition area
  • Catering for exhibitor representatives, including morning tea, lunch and afternoon tea
  • Name badge and lanyard
  • One complimentary event registration

Exhibition Floor Plan

We’ve designed the Exhibition floor plan to create a welcoming, easy-to-navigate space for attendees and give exhibitors great opportunities to connect.

Bringing Your Exhibition To Life

Want to do a little more with your space?You can bring your own display, promotional materials and approved activation ideas to help make your space your own.  There are some venue requirements to keep in mind, so please check the relevant information in this Hub before making arrangements.MCEC also offers a range of optional stand activations.  If you're interested, let Natalie know, and we can connect you with the MCEC team to explore options.

Need More Registrations?

If you’d like to bring additional team members, additional exhibitor registrations are available for $100 + GST per person.Each additional registration includes:
  • Access to the Exhibition area
  • Morning tea, lunch and afternoon tea
  • Name badge and lanyard
Contact us at events@housinghub.org.au if you need additional registrations.

Meet the Exhibitors and Sponsors

You’ll be joining a great group of organisations at our event.  Take a look at who will be exhibiting and/or sponsoring, and get to know the organisations you’ll be able to connect with. We’ll update the directory as other sponsors and exhibitors are confirmed.

Advice Hub

We’re also bringing in-person advice and support directly to the event through our Advice Hub.The Advice Hub gives attendees the opportunity to have conversations with experienced organisations, ask questions and get practical advice about issues that matter to them, all in a face-to-face setting.It’s another way we’re making the event useful beyond the sessions and presentations, giving attendees the chance to connect directly with organisations and access information and support on the day.

Getting Ready

The countdown is on!  Use this checklist to keep your sponsorship and exhibition preparations on track and make sure everything is ready for event day.Your sponsorship package determines which tasks and deliverables apply to you, so please refer to your Sponsorship Agreement for your specific inclusions.We’ve outlined the key deadlines below including what you need to provide, what you need to arrange and when you can expect information from us.  We recommend adding these dates to your calendar and working through the checklist as you go.If you’re unsure about anything or your plans change, please contact Natalie.  We’re here to help.

Date Timeline

On confirmation
Sign and return your Sponsorship Agreement
Pay your initial sponsorship invoice
Provide your public liability insurance certificate
Provide your corporate logo and website link
11th September
Confirm if you’ll be providing a flyer or promotional item for the Attendee tote (If included in your package).
Register your team representatives for the exhibition and complimentary event passes using the Access Code provided. You can register here. Contact Natalie if you require additional tickets.
Let us know about any activation or non-standard exhibition requirements that may require Housing Hub or MCEC approval.
Provide your video advertisement for screening at our event.
Pay your remaining sponsorship invoice.
15th September
Seek approval for any flyer or promotional item for the attendee tote that doesn’t meet specifications.
21st September - Housing Hub Provides:
1. Exhibition floor plan and booth allocation
2. Final bump-in/bump-out schedule
3. Final quantities and delivery instructions for tote bag flyers and promotional items
4. MCEC delivery label and instructions.
18th September
Arrange any additional MCEC services as required (e.g, additional power cords, dedicated internet, AV, etc).
Ensure all complimentary attendees and exhibitor representatives are registered using your access codes including dietaries.
25th September
Review and familiarise yourself with bump-in and bump-out requirements including freight and delivery arrangements.
29th September - Housing Hub provides:
Attendee registration details subject to attendee consent and privacy requirement.
30th September
Deliver flyers and promotional items to Housing Hub (if included in your package).
Complete MCEC venue induction for anyone that will be onsite during bump-in or bump-out.
For sponsorship packages that include a printed flyer or promotional item in the attendee tote bag, sponsors may provide materials subject to the specifications below.Printed flyers & brochures
  • Maximum size: A4
  • Paper stock: Up to 300 gsm
  • Format: Single or double sided
  • May be folded
Promotional items
  • Maximum dimensions: 10 × 7 × 5 cm per item
  • Maximum weight: 100 g per item
  • Not permitted: Food, beverages, liquids, glass, sharp, breakable or hazardous items.
All materials must be delivered ready for inclusion in the tote bag.ApprovalAny materials outside of the above specifications must be submitted to Housing Hub for approval by Tuesday, 15 September.  Housing Hub will advise the outcome by Friday, 18 September.Quantities
  • Printed flyers or brochures: 300 copies
  • Promotional items: 300 copies
DeliveryAll materials must be delivered to Housing Hub by Wednesday, 30 September.Delivery is at the sponsor's expense.Delivery address:Housing Hub3/991 Whitehorse RoadBOX HILL   VIC   3128Please clearly label all deliveries with the sponsor name.  Materials received after the delivery deadline, or materials that do not meet the agreed specifications, may not be included in attendee tote bags.

Getting to MCEC

The Melbourne Convention and Exhibition Centre (MCEC) has all your options covered providing easy access, ample parking and great public transport options.  Whether you’re travelling by car, taxi or ride share or public transport, visit the MCEC website to plan your visit.  You can download the venue map here.

Share Your Support

You’re part of the Housing Hub National Event, and we’d love you to share the great news!Your personalised promotional kit has been created to make it easy to let your community, customers, colleagues and networks know that you’re supporting the event.  Please use the assets across your socials, newsletters, your website and other communications to share your involvement and help build awareness and excitement ahead of the event.It’s a great way to let your networks know you’ll be joining us and show your support for an event bringing the sector together.Haven’t received your personalised promotional kit? Contact Natalie and we’ll make sure you have everything you need.

MCEC Exhibitor Resources

MCEC has a range of helpful resources to help you get ready for the event and make sure you’re familiar with the venue requirements.The resources cover everything from deliveries and freight through to catering, AV, internet, electrical requirements, venue access and other exhibitor services. Please have a look through the information as you start planning your exhibition space, particularly if you’re bringing your own display or arranging anything additional for your stand.You can find the MCEC Exhibitor Resources here.We’ve also included links to specific MCEC information throughout this Hub where it’s relevant. If you’re not sure about something or need a hand understanding a venue requirement, just reach out to Natalie before making arrangements. We’re happy to help and make things as easy as possible!

FAQs

Getting Started

Registering Staff

Sponsorship Benefits & Promotion

Exhibition Space & Display

Event and Venue Logistics

Sponsorship Changes & Cancellations